Accounts Receivable Specialist

Company: Pioneer Technical Services, Inc
Location: Butte
Posted on: May 25, 2023

Job Description:

Department: Butte CorporateJob Status: FulltimeReports to: Team Leader/Group LeaderAmount of Travel Required: up to 5%Work Schedule: Monday thru Friday 8:00 - 5:00 unless neededPositions Supervised: NonePOSITION DESCRIPTIONPioneer is currently seeking a dedicated, hard-working individual to join our accounting team to manage the Accounts Receivable department in our Corporate Office located in Butte, MT. Responsibilities include, but are not limited to, setting up projects in our internal accounting system, uploading proposals to client accounting systems, and preparing and reviewing invoices. Attention to detail is vital to ensure accuracy. Other responsibilities include preparing financial reports as requested by Project Managers, monitoring and processing client payments, bank deposits, monitoring AR aging, reconciling irregularities in receipts and resolving discrepancies with clients. Knowledge of contract language is necessary to assure that clients are invoiced correctly (billing rates, billing types, etc.).ESSENTIAL FUNCTIONS STATEMENT(S)1. INVOICINGReview draft invoices for accuracy.Work with project managers when invoices are complete and ready for review.Prepare final invoices for mailing, email, or electronic upload to client, and filing backup documentation.2. PROJECT SET-UPEnter project details from the project manager and project request form.Enter budget information.Attach documents (contract, cost estimate, etc.).3. CLIENT STATEMENTSSend statements to clients with an outstanding balance on a monthly basis.Pursue collections, as necessary.4. UPLOAD PROPOSALSUpload proposals and cost estimates into client's systems.POSITION QUALIFICATIONSEducation: Bachelor's Degree in accounting or related field is preferred but not requiredExperience: Minimum 5 years' experience in accounts receivable or related fieldSkills: Attention to detail. Basic knowledge of routine accounting clerical methods and office practices and procedures. Knowledge and understanding of established bookkeeping and accounting procedures and techniques used in an accounting system. A basic knowledge and understanding of terminology, codes and processes used in accounting systems.Basic computer skills are required with an understanding of Microsoft Office Products or equivalent. Experience with Microsoft Dynamics is preferred but not required.Certifications and Licenses: noneCompetency StatementsTeam Player - Ability to work in a team environment.Analytical Skills - Ability to use thinking and reasoning to solve problems and pay attention to detail.Ambition - The drive to achieve personal advancement.Applied Learning - Ability to participate in needed learning activities in a way that makes the most of the learning experience.Deductive Reasoning - Ability to apply principles of logical thinking to a wide range of intellectual and practical problems.Detail Oriented - Ability to pay attention to the minute details of a project or task.Assertiveness - Ability to act in a self-confident manner to facilitate completion of a work assignment or to defend a position or idea.Accuracy - Ability to perform work accurately and thoroughly.Communication, Oral - Ability to verbally communicate effectively with others.Motivation - Ability to diligently reach a goal and/or perform to the best of their ability.Working Under Pressure - Ability to complete assigned tasks in stressful situations.Reliability - Ability to complete tasks in a dependable and trustworthy manner.Work EnvironmentPioneer is a 100% Employee-owned business that was founded on the belief that employees should manage their own future. Our project team values a healthy work-life balance, and we focus on working efficiently and collaboratively to ensure quality time away from the office. The work environment is casual, respectful, and team oriented with daily peer interactions regarding work progress, client needs and project-specific issues. The work consists of office work.Reasonable Accommodations StatementTo accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.Pioneer is an employee-owned company that offers a competitive salary, benefits, and incentive package. Pioneer Technical Services provides equal employment opportunities to all applicants and is an E-VERIFY company.The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.

Keywords: Pioneer Technical Services, Inc, Boise , Accounts Receivable Specialist, Other , Butte, Idaho