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SUPPORT SERVICES SPECIALIST

Company: Air National Guard Units
Location: Boise
Posted on: July 13, 2019

Job Description:

SUPPORT SERVICES SPECIALIST =========================== ##### Department of the Air Force Air National Guard Units Overview -------- - ##### Open & closing dates 07/03/2019 to 07/12/2019 - ##### Service Competitive - ##### Pay scale & grade GS 9 - ##### Salary $51,440 to $66,868 per year - ##### Appointment type Temporary - INDEFINITE- MAY CONVERT TO A PERMANENT STATUS WITHOUT FURTHER COMPETITION IF POSITION BECOMES AVAILABLE - ##### Work schedule Full-Time Location -------- 1 vacancy in the following location: - Boise, ID 1 vacancy ##### Relocation expenses reimbursed No ##### Telework eligible No - Duties ------ ### Summary **THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION.** This National Guard position is for a SUPPORT SERVICES SPECIALIST, Position Description Number **D********* and is part of the ID 124 Civil Engineering, Idaho Air National Guard. **THIS POSITION IS ONLY OPEN TO CURRENT MEMBERS OF THE IDAHO AIR NATIONAL GUARD. THIS POSITION IS INDEFINITE- MAY CONVERT TO A PERMANENT STATUS WITHOUT FURTHER COMPETITION IF POSITION BECOMES AVAILABLE.** Learn more about this agency ### Responsibilities This position is located in an Air National Guard (ANG) Rapid Engineer Deployable Heavy Operations Repair Squadron Engineer (RED HORSE) Squadron. This is an Air National Guard Dual Status Technician position requiring military membership, compatible military skill assignment, and classification. The primary purpose of this position is to plan, direct, and coordinate administrative activities for the squadron. Plans, directs, and coordinates the unit administrative functions. Provides administrative assistance, guidance, and support to all functions including guidance from higher headquarters. Directs forms management, documentation management, and publication management. Implements procedures for manual and electronic creation, control, coordination, dissemination, and disposal of administrative communications. Establishes and maintains offices of records. Creates manual and automated file plans. Applies file cutoff procedures and disposes of and retrieves records. Operates and manages automated Records Information Management System (RIMS). Operates and manages a records staging area for inactive records storage. Serves as the Functional Area Records Manager (FARM) and acts as a consultant to all other functional and documentation managers on how filing systems are maintained and the organizations requirements for retention or disposal of the records. Conducts staff assistance visits, reviews, and evaluates inspection findings, irregularities and deficiencies. Establishes internal processing procedures for receipt, suspense and redistribution of incoming communications plus monitors outgoing correspondence and reports. Receives, routes, controls, and distributes incoming and outgoing classified and unclassified mail and materials to include electronic messages; maintains and provides reference services from centralized files containing operational and policy material. Performs inspections and surveys of all offices of record, and insures compliance with the Air Force Documentation Program. Complies with Privacy Act (PA) and Freedom of Information Act (FOIA) procedures and provides assistance to ensure others comply. Manages unit PA, FOIA, and records management program and training. Operates Base Information Transfer System and Official Mail Center using manual and automated systems. Manages forms development, design, control, storage and dissemination. Provides guidance and issues supplemental policies, plans, and procedures to ensure forms meet prescribed style, and format, in accordance with appropriate Air Force Instruction (AFI), United States Code and Public Law. Annually reviews all local forms to ascertain those no longer required or replaced by higher authority forms. Manages electronic and manual publications development, design, control, storage, and dissemination to include Technical Orders (TO). Provides guidance to ensure local publications meet prescribed style, format, and legal and statutory requirements. Ensures that publications are issued in the appropriate publications media and proper formats prescribed in governing directives, and that supplements are issued if required. Ensures that local publications do not duplicate or conflict with higher authority issuances. Reviews drafts of publications for essentiality. Edits, numbers, and prepares local publications for reproduction. Prepares indexes of publications issued. Conducts periodic reviews of all local publications to eliminate those which are unessential and obsolete in accordance with governing directives. Performs Client Support Administrator (CSA) information systems and technology support functions. Manages hardware and software. Performs the configuration, management, and initial diagnostics of information systems. Coordinates and documents information systems repairs. Performs system diagnostics and determines the cause of hardware and software failures. Removes and replaces components and peripherals to restore system operation. Installs and configures software operating systems and applications. Provides customer service to assist in operation, restoration, and configuration of information systems. Develops and implements unit web sites and pages. Manages and assists others in content management of web sites and pages. Prepares and processes information systems requirements to support mission needs. Monitors and manages information system security programs. Reports security incidents and formulates and applies corrective security procedures. ### Travel Required Occasional travel - You may be expected to travel for this position. ##### Supervisory status No ##### Promotion Potential 9 - #### Job family (Series) 0342 Support Services Administration #### Similar jobs - Administrative Services Managers - Managers, Administrative Services - Managers, Records And Information - Records And Information Managers - Requirements ------------ ### Conditions of Employment - NATIONAL GUARD MEMBERSHIP IS REQUIRED. If you are not sure you are eligible for military membership, please contact a National Guard recruiter prior to applying for this position. - This is an excepted service position that requires membership in a compatible military assignment in the employing state's National Guard, required prior to the effective date of placement. - Selectee will be required to wear the military uniform. - Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment. - Applicants who are not currently a member of the National Guard must be eligible for immediate membership and employment in the National Guard in the military grade listed in this announcement. - Males born after 31 December 1959 must be registered for Selective Service. - Federal employment suitability as determined by a background investigation. - May be required to successfully complete a probationary period. - Participation in direct deposit is mandatory. - Must be able to obtain/maintain Secret Security Clearance within one year of employment. ### Qualifications **Military Grades**: **E-1 THROUGH E-6** **Compatible Military Assignments**: **3F5XX OR 3F0XX AFSC ONLY** **THIS POSITION IS ONLY OPEN TO CURRENT MEMBERS OF THE IDAHO AIR NATIONAL GUARD. THIS POSITION IS INDEFINITE- MAY CONVERT TO A PERMANENT STATUS WITHOUT FURTHER COMPETITION IF POSITION BECOMES AVAILABLE.** **GENERAL EXPERIENCE**: Work involves planning, directing, coordinating, or supervising general support service functions that are essential to the accomplishment of the work of an organization. Minimum Requirements: Experience, education or training in administrative, professional, technical, or other work that provided knowledge of support services. Knowledge of administrative methods and procedures used in planning, organizing work, and skill in dealing with others in person-to-person work relationships. Experience using computer and automation systems. **SPECIALIZED EXPERIENCE:** Must have at least **24 months** experience in dealing with management principles and supervisory responsibility for support service functions required by type of position to be filled and the organization involved. Experience planning and directing a variety of clerical operations. Experience using methods and procedural steps, and working under general instructions to meet the objectives of support services programs. ### Education **Substitution of Education for specialized experience -** Successful completion of a full 4-year course of study in any field leading to a bachelor's degree, in an accredited college or university, meets the requirements for 6 months of specialized experience. One full academic year of graduate-level education is creditable for 12 months of specialized experience; a master's or equivalent graduate degree is creditable for 24 months of specialized experience; a Ph.D. or equivalent doctoral degree is creditable for36 months of specialized experience. **If you are using Education to qualify for this position, you must provide transcripts or other documentation to support your Educational claims.** ### Additional information If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (************************************************ If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application. More than one selection may be made from this announcement if additional identical vacancies in the same title, series, grade and unit occur. ### How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration. ### Background checks and security clearance ##### Security clearance Secret ##### Drug test required No - Required Documents ------------------ To apply for this position, you must submit a complete Application Package which includes: 1. Your **resume** showing work schedule, hours worked per week, dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.) of employment and duties performed. 2. Other supporting documents: **Air Personnel RIP- Located on vMPF.** 3. **Educational Transcripts-** if you are using education to substitute for specialized experience. #### If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. - Benefits -------- A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered. - How to Apply ------------ To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: ******************************************************** A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration. To begin, click **Apply** to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application. Follow the prompts to **select your resume and/or other supporting documents** to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process. After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and **click to continue with the application process**. You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. To verify the status of your application, log into your USAJOBS account (************************************** all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: ******************************************************** ### Agency contact information ### Jennifer Davis ##### Phone ************** ##### Email ******************************* ##### Address ID 124 Civil Engineering 4447 S Byrd Boise, ID 83705 US Learn more about this agency ### Next steps Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application. - Fair & Transparent ------------------ The Federal hiring process is setup to be fair and transparent. Please read the following guidance. ### Equal Employment Opportunity Policy The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. - Equal Employment Opportunity (EEO) for federal employees & job applicants ### Reasonable Accommodation Policy Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits. Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when: - An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job. - An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace. - An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events. You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis. Learn more about disability employment and reasonable accommodations or how to contact an agency. #### Legal and regulatory guidance - Financial suitability - Social security number request - Privacy Act - Signature and false statements - Selective Service - New employee probationary period This job originated on ***************. For the full announcement and to apply, visit ********************************************* Only resumes submitted according to the instructions on the job announcement listed at *************** will be considered.

Keywords: Air National Guard Units, Boise , SUPPORT SERVICES SPECIALIST, Other , Boise, Idaho

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